Stop chasing unpaid invoices by hand
Send invoices with a pay-by-card link and let automatic reminders do the chasing.
The problem
Chasing payments is awkward and time-consuming, and late payments hurt cash flow.
What it could earn or save you
Rough estimate- Time
- Roughly 1 to 2 hours a week
- Money
- Could shorten the time it takes to get paid
How we got this: Based on no longer writing reminder emails and making payment calls manually; pay links remove the 'I'll do a bank transfer later' delay. Your results depend on your business; this is an illustrative estimate, not a guarantee.
How to switch it on
- 1
Choose an invoicing tool with automatic reminders (Invoice Ninja, QuickBooks, Jobber).
- 2
Connect card payments (Stripe or the tool's own payments) so customers can pay from the invoice.
- 3
Turn on reminders: on the due date, 3 days after, and 7 days after.
- 4
Paste the polite-but-firm wording below into the reminder templates.
- 5
Invoice on the same day you finish the job, from your phone.
Tools you can use
- Invoice NinjaVisit site (opens in new tab)
Invoicing with automatic payment reminders. Free plan available.
- QuickBooksVisit site (opens in new tab)
Accounting and invoicing with automatic reminders.
- Stripe Payment LinksVisit site (opens in new tab)
Create a pay-by-card link to put in any invoice or message.
Tool links are plain links for now. Some may later become affiliate links, which will always be labelled. Check each tool’s current pricing on its site.
Template and prompt
Reminder 1 (due date):
Hi {name}, a friendly reminder that invoice {number} for {amount} is due today. You can pay by card here: {link}. Thanks!Reminder 2 (7 days late):
Hi {name}, invoice {number} for {amount} is now 7 days overdue. Please pay here: {link} or reply if there's an issue with the work, I'm happy to sort it out.