Turn a voice note into a clear written quote
Talk through the job in the van, let AI turn it into a tidy quote you can send in minutes.
The problem
Writing quotes in the evening is slow, and slow quotes lose jobs.
What it could earn or save you
Rough estimate- Time
- Roughly 15 to 30 minutes per quote
- Money
- Faster quotes can win more jobs
How we got this: Based on drafting a quote in ~5 minutes instead of 20 to 35 minutes typing from scratch. Your results depend on your business; this is an illustrative estimate, not a guarantee.
How to switch it on
- 1
After the site visit, record a voice note listing the work, parts and your price (use the voice input in the ChatGPT or Gemini app).
- 2
Use the prompt below to turn it into a customer-friendly quote.
- 3
Check every price and line yourself: AI can make mistakes with numbers.
- 4
Paste the result into your quoting tool (Jobber, Invoice Ninja, or your usual template) and send.
Tools you can use
- ChatGPTVisit site (opens in new tab)
AI assistant for writing messages, quotes and posts. Free plan available.
- Google GeminiVisit site (opens in new tab)
Google's AI assistant, a free alternative to ChatGPT.
- JobberVisit site (opens in new tab)
Quotes, scheduling, invoicing and follow-ups for service businesses.
Tool links are plain links for now. Some may later become affiliate links, which will always be labelled. Check each tool’s current pricing on its site.
Template and prompt
You are helping a plumber write a quote. From my notes below, write a clear, professional quote for the customer with: short summary of the problem, itemised list of work and parts with the prices I give (do NOT invent prices), what's not included, how long the work takes, and validity (30 days). Plain English, no jargon. Notes: [paste voice note transcript]