Special orders paid up front with a pay link
For custom or special orders, customers get a quote and a deposit or full-payment link by text, and automatic reminders.
No more "I’ll pay when it arrives" orders that never get collected.
The problem
Special orders are ordered on trust, then customers vanish and you’re left with stock nobody wants.
Pain point we researched: Koira: 100 small businesses on where their time goes
What it could earn or save you
Rough estimate- Time
- About 1 hour a week
- Money
- Illustrative: no more unpaid special orders
How we got this: Rough estimate based on a typical small business; your results will vary. Your results depend on your business; this is an illustrative estimate, not a guarantee.
How to switch it on
- 1
Create a payment link in Stripe or Square for each special order.
- 2
Send it with the quote and expected date.
- 3
Order from the supplier only after payment.
- 4
Send an automatic receipt.
Tools you can use
- Stripe Payment LinksVisit site (opens in new tab)
Shareable payment links and deposits without a website.
- Square AppointmentsVisit site (opens in new tab)
Booking, card-on-file deposits and payments.
- QuickBooksVisit site (opens in new tab)
Accounting and invoicing with automatic payment reminders.
Tool links are plain links for now. Some may later become affiliate links, which will always be labelled. Check each tool’s current pricing on its site.
Template and prompt
Template:
Here’s your quote for {item}: {amount}. Pay a {deposit} deposit here to confirm: {link}. We’ll text you when it arrives.AI prompt (generic text only, no personal data):
Write a short special-order confirmation with deposit link for a small shop.